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Changing a GL Account to Open item managed in S/4 HANA

Changing a GL Account to Open item managed in S/4 HANA

  • Posted by: Adrian
  • Category: Chart of Accounts, FS00, GL Account, Open Item, SKA1, SKB1
For those like me that are coming from the old Era of SAP ECC6.0 or before, we used to have 2 different Abap programs that we could run to Switch ON/OFF the Open Item Management flag out of a GL Account Master Data.
Programs
RFSEPA03  Switch OFF Open Item Management
RFSEPA02  Switch ON Open Item Management
This was really helpful because either during Project or Production Support, somehow there was always the need to Flag or Unflag a GL account in terms of “Open Item Management”. With the help of those 2 programs, we were able to troubleshoot this requirement.
Now in S/4 HANA those 2 programs are obsolete and cannot be used anymore. They have been replaced by a new program FINS_SWITCH_TO_OPEN_ITEM, it even has its own Tcode too FAGL_ACTIVATE_OP or FINS_ACTIVATE_OIM.
But first to be able to have access and use this program you need to implement an OSS Note that will bring this program into your environment ( 2745769 – FINS_SWITCH_TO_OPEN_ITEM: Activation of Open Item Management ).
Once the OSS Note is Implemented, you can Execute the program.
  • With this program you can either Activate or De-activate the Open Item Management of any GL Account.
  • It has to be run Account by Account, you cannot execute multiple GL Accounts at the same time.
  • But, you can do it for Multiple Company Codes.
  • You can Switch on at a specific Date.
For the “Test run” mode you can do it online, but once you remove the Test run it needs to be executed in the Background and then you will have to review the Execution Log.
Once the program executed, you can verify you GL Account Master Data (FS00) and you will see that the “Open Item Management” flag has been removed or added to the GL record.

If your Company and/or Project needs to implement this or any of the functionalities described in my Blog, do not hesitate to reach out to me and I will be happy to provide you my services.

Author: Adrian

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6 Comments

  • What about already posted documents? Do we need to to transfer to any other GL or not?

  • No, you do not need to do anything with posted documents. That is if you were changing the currency of the Account that you have to transfer them out and then back again. But not for changing the Open item flag.

  • What if there are archived documents?

  • What difference would that make ? You are changing the flag of a GL Account which is Master Data, nothing on FI Documents. I don't understand your question.

  • Thanks for this blog. Very useful. In my client they have already posted documents in the GL and now we want activate open item management as it is GR/IR account which has to be cleared using f.13. In this case once I activate the open item management for that GL will the old documents posted without open item management selection. How can we clear them ?

  • Unfortunately old posted line items that were not Open Items, will not turn into Open items after changing the GL accounts. Changes for future line items and not for the past line items.